Everything your PTO needs.
None of the chaos.
You already have a full plate. PTOrganized gives your parent group one friendly home for membership, meetings, volunteers, events, and money — so the work gets done without the late-night spreadsheet sessions.
Communicate · Collaborate · Get Stuff Done
Meeting minutes
Drafted in 20 seconds
Membership
342 members · 87% to goal
Fall Festival
12 volunteers signed up
You volunteered to help kids.
Not to become an IT department.
Every parent group runs into the same five headaches. PTOrganized was built to make each one disappear.
"The membership spreadsheet only one person understands."
Handled
Upload your roster and PTOrganized tells you who's new, who renewed, and who lapsed — automatically.
"Three hours of typing up minutes after every meeting."
Handled
Paste your notes or a transcript. AI drafts complete, properly formatted minutes in seconds. You just review.
"Group texts, reply-all chains, and one very important sticky note."
Handled
One message board the whole group can see. Post once — it's on everyone's dashboard.
"So… where did the money go?"
Handled
A real budget, a real ledger, and a transparency view every member can see. Trust without spreadsheets.
"The board turns over and everything walks out the door."
Handled
Your history, documents, and know-how stay in one place. The new board is productive on day one.
One app. Every job on your list.
Built alongside real PTO and PTA leaders, so every feature solves something you actually deal with — nothing you don't.
Membership Roster
Drop in your roster CSV and see every member's status — paid, expiring, new, or lapsed — compared automatically against last time.
Message Board
Announcements, volunteer calls, and replies in one place the whole group can see. No more buried group texts.
AI Meeting Center
A proper PTO agenda pre-built, motions and votes tracked live, and AI-drafted minutes from your notes. One-click meeting packet PDF.
Events & Volunteers
Plan the fall festival start to finish — budget, tasks, volunteer sign-ups, and the checklist that keeps it all on track.
Finance & Transparency
Budget, ledger, bank reconciliation, and a summary view every member can see. Your treasurer (and auditor) will thank you.
Mail Generator
Personalized welcome letters, renewal thank-yous, and reminders — plus printed envelopes — without a mail merge in sight.
Committees & Roles
Nine committees ready on day one. Chairs, members, and action items — and every officer sees exactly what their role needs.
Documents & Reports
Bylaws, forms, approved minutes, and reports with due dates — filed once, findable by everyone, forever.
Renewal season, handled from the kitchen table.
Upload the roster the way you already export it — no cleanup. PTOrganized spots who's new, who renewed, and who needs a nudge, then prints the letters and envelopes for you.
- Automatic new / renewed / lapsed detection
- Welcome letters & envelopes in one click
- Goal tracker updates itself
Walk in prepared. Walk out with the minutes done.
A complete PTO agenda is pre-built for you. Roll call fills itself in from your board. After the meeting, paste your notes and let AI draft the minutes — every motion, every vote, in proper format.
- Agenda builder with motions & votes
- AI minutes from notes or transcripts
- One-click meeting packet PDF
The fall festival — without the 47 text threads.
Budget, tasks, volunteer sign-ups, and the checklist live together. Everyone sees what they own, the message board carries the announcements, and nothing falls through the cracks.
- Task owners and due dates
- Volunteer coordination
- Budget vs. actual, live
Every dollar accounted for — and visible.
A real budget, a real ledger, monthly bank reconciliation, and a transparency view any member can open. Openness builds trust, and trust builds volunteers.
- Budget, transactions & reconciliation
- Treasurer's report generates itself
- Member-friendly transparency page
Up and running before the coffee gets cold.
No IT team, no training day, no manual. If you can use email, you can run your group on PTOrganized.
- 1
Create your group
Name your PTO or PTA, add a few details, choose your login. Roles and committees are set up for you automatically. About ten minutes.
- 2
Upload your roster & invite your board
Drop in your membership file as-is. Invite the President, Secretary, Treasurer, and chairs by email — each one gets the right access on first sign-in.
- 3
Get stuff done
Build your next agenda, post to the message board, plan the festival, print renewal letters. Everything in one place, and the whole board can see it.
"Three hours of secretary work — down to twenty minutes."
What the Meeting Center is for.
Parent groups love PTOrganized
Hear from the presidents, secretaries, and treasurers who run their groups on PTOrganized.
"We used to spend 3 hours preparing for every monthly meeting. Now it takes 20 minutes. The AI minutes alone are worth every penny."
President Maria G.
Lincoln Elementary PTO, Nashville TN
"Our Secretary retired and we were scrambling. PTOrganized made the handoff seamless — everything was already documented and organized."
Treasurer Linda K.
Roosevelt Middle School PTA, Portland OR
"The membership mail generator saves me four hours every renewal season. I just upload the file and print the letters. Done."
Membership Chair Dana W.
Sunnyvale Elementary PTO, Richmond VA
"As President, I needed to see the full picture at a glance. The dashboard gives me everything — membership, bills, reports — the moment I log in."
President Sarah M.
Maple Grove Elementary PTA, Denver CO
"Finally a system built for parent groups, not a generic tool we tried to shoehorn into our structure. The roles and committees match exactly how we work."
Secretary Emily H.
Canyon View PTO, Phoenix AZ
"The meeting packet PDF blew everyone away at our first general meeting. Professional, complete, and generated in seconds."
Vice President Priya J.
Oakwood Elementary PTO, Omaha NE
One plan. Your whole board. Nothing per-person.
A single subscription covers every officer and volunteer in your group. One bake sale pays for the year.
PTOrganized
For parent groups of any size
Then $399/year after the beta — with plenty of notice before anything is billed.
No per-user fees, ever. Invite your entire board and every committee chair — they're all included.
No card required · Cancel anytime
Everything included, for everyone in your group:
A single fundraiser covers the whole year. Everything after that is profit for the kids.
Minutes, mail, and roster work that used to eat evenings now take minutes.
Your records, documents, and history stay put when officers change.
Questions parents ask us
Ready to get stuff done?
Give your parent group one friendly home — and give yourself your evenings back.
Communicate · Collaborate · Get Stuff Done
Free during beta · No card needed · Cancel anytime